IFTA Fuel Tax State Offices
DOT Trucking Authority
ICC Trucking Authority
Call us at (765) 742-2610 to get your Authority
When you are 'For Hire' and haul loads across state lines, most loads require authority. The Feds call this MC Authority. Trucking Authority is the same thing. Other names used are ICC Trucking Authority, DOT Trucking Authority, Interstate Trucking Authority, MC Trucking Authority and Absolute Trucking Authority. Some loads are exempt from Trucking Authority. Exempt loads include livestock, logs and bulk grain. You will not need Trucking Authority / ICC Trucking Authority / DOT Trucking Authority to haul these loads across state lines. For most loads, you will need Trucking Authority / ICC Trucking Authority / DOT Trucking Authority to cross state lines. You should get your trucking
- How Quickly can you get Trucking Authority? We can get a DOT Number and MC Number for you in less than an hour. But you cannot start hauling loads until your Authority / Trucking Authority / ICC Trucking Authority / DOT Trucking Authority is granted after all documents, including the List of Process Agents and proof of liability insurance, are submitted to the Feds in Washington. When you start hauling loads, you will need to have your letter of authority with you in the truck.
- Requirements To obtain Trucking Authority / ICC Trucking Authority / DOT Trucking Authority, you will need a USDOT number, register for the BOC-3 List of Process Agents and carry Personal Injury and Property Damage liability insurance on each power unit crossing state lines. Once you have been granted Trucking Authority / ICC Trucking Authority / DOT Trucking Authority, you will be required to register for the Unified Carrier Registration (UCR)
- Time Scale The process of obtaining Trucking Authority / ICC Trucking Authority / DOT Trucking Authority usually takes between 21 and 24 days, but can take much longer if there is a delay in submitting the required documentation. If the application is submitted with a credit or debit card, proof of liability insurance and the BOC-3 List of Process Agents on a timely basis, the application process will take 21 - 24 days to complete. If a check is used to pay the Feds for the application, the authority process could take several weeks as the check has to clear before the process starts.
- Docket Number You will be assigned a Docket Number which will be used as a reference number in the application process. Once you have been granted authority, this Docket Number will then become your Motor Carrier Operating Authority number. But you cannot start hauling loads until all documentation for the application process is submitted and authority is granted 21 - 24 days after the application has been accepted by Washington. Once your authority has been granted, you will be issued a letter of authority which you will be required to carry with you in the truck. With Common Authority, the letter is called a Certificate. If you apply for Contract Authority, the letter is called a Permit. When your authority is granted, your letter of authority will take 7 - 10 days to reach you and you cannot start running until you receive this letter. We arrange for your letter of authority to be faxed to us the same day your authority is granted. We will then contact you and fax it on to you so you can start running immediately.
- Liability Insurance If the weight of the loaded vehicle, or the combined loaded weights of both the truck and the trailer is 10,000-lbs or heavier, you are required to carry at least $750,000 in liability insurance for non-hazardous loads. For hazardous loads at any weight, the requirement is to carry either $1 million or $5 million in liability insurance, depending on the type of hazardous loads you haul. If the weight of the loaded truck, or combined weights of the loaded truck and trailer is under 10,000-lbs, you are required to carry a minimum of $300,000 in liability insurance.
- Cargo Insurance With Common Authority, you are required to carry a minimum of $5,000 in cargo insurance. With Contract Authortiy, you are not required to show proof of cargo insurance, and, if you do not have cargo insurance, the shipper you haul the load from would have to provide the cargo insurance. If it is sand or gravel, there should be no problem. But for regular loads, very few shippers will provide cargo insurance on the loads you haul from them.
- To Incorporate or become an LLC The name you use for your authority can be your personal name. Or it can be your personal name followed by a d/b/a (Doing Business As) name. If you use a d/b/a name, this name can be put on your truck signs without your personal name. You can also use a Limited Liability Company name (LLC) or a Corporate name (Inc.) If you use an LLC name or a Corporate name, you must first register this name with the Secretary of State of your home state. To register an LLC or Corporate name with your home state, the name must be unique as you cannot use a name that has already been registered.
- You will need an Employer Identification Number (EIN) Most owner-operators who have trucks registered with plates above 54,000-lbs already have a Federal ID Number (EIN). If you currently have an EIN number in your personal name and would like to establish an LLC or Incorporate, you will need a new EIN number for the Corporation or LLC as the LLC or Corporation will become a separate legal entity from you. Call us, we will get you a new EIN number for the Corporation or LLC. Think carefully when you apply for your MC Authority. Do you want the authority to be in your personal name, or do you wish to incorporate or become an LLC.
- License Plates & Fuel Tax Once you are granted your ICC / MC Authority, you will become a Carrier and, if you have not already done so, you will need an IRP license plate and register for IFTA fuel tax if your truck or tractor and trailer weight is above 26,000-lbs. If you are operating a 3 or 4 axle truck, even if the gross weight is under 26,000-lbs. and you cross state lines, you will need an IRP license plate for the truck. Once you have registered for IFTA fuel tax, call us, we can do your IFTA fuel tax reporting for you each and every quarter.
- Weight - Distance Tax States There are four states that are weight- distance tax states. They are New York, Kentucky, New Mexico and Oregon. If you go into New York state and your gross vehicle weight or combined gross weights are above 18,000-lbs, you will need to register for the New York HUT number. If you travel into Kentucky and your plate is 60,000-lbs or more, you will need to register for a Kentucky KYU number. If you cross into New Mexico, you can pay around $60 at the Port of Entry to cross New Mexico, or you can pre-register with New Mexico and the per mile charge will be lower to cross the state - roughly $17. Oregon is unique as it does not have a fuel tax. Instead, there is an Oregon Weight-Distance Tax. You can either pay at the border or register with the state before hand and pay the tax monthly. We can register you with any of these states.
Call Us at (765) 742-2610
Monday - Friday, 8:00 am - 5:00 pm Eastern Standard Time
7:00 am - 4:00 pm Central /// 6:00 am - 3:00 pm Mountain
5:00 am - 2:00 pm Pacific Time
Additional Services we provide:
- Application for a USDOT Number USDOT Number Some states require commercial vehicles (a vehicle used in your business) with a Gross Vehicle Weight Rating (GVWR) of 10,001-lbs or above to be registered for a US DOT number. For these states, a combination truck and trailer, or a van and trailer with Combined Gross Vehicles Weight Ratings (CGVWR) of 10,001-lbs or above are also required to be registered for a US DOT number. If you have a vehicle used in your business that has a GVWR 10,001-lbs or above, or a commercial vehicle pulling a trailer with combined Gross Vehicle Weight Ratings (GCVWR) of 10,001-lbs or more crossing state lines, you are required to register these vehicles for a USDOT Number. If you cross state lines at 10,001-lbs or more with a commercial vehicle or a commercial vehicle pulling a trailer, you will also be required to register for UCR - Unified Carrier Registration.
- Carrier Authority ICC Authority / DOT Authority For-Hire Carriers crossing state lines haul either Exempt loads or loads that require Trucking Authority / MC Number, commonly known as Trucking Authority, DOT Authority, MC Number, as well as Absolute Trucking Authority, ICC Number, ICC Carrier. Other names are ICC Numbers, ICC MC, ICC MC Number, FMCSA Authority, ICC Permit, etc. We can apply for your ICC Number / ICC Numbers, register you for UCR and do your Quarterly IFTA Fuel Tax reporting for you. If you haul Exempt loads (grain, livestock, logs) across state lines, we can apply for your USDOT number, register you for UCR and do your quarterly IFTA fuel tax reports. You will not need to register for ICC Authority / DOT Authority when you haul Exempt loads.
- Broker Authority Broker Authority To move loads on trucks other than yours, you need Broker Authority. Contact us to set you up with Broker Authority.
- IFTA Fuel Tax Quarterly Reporting IFTA Fuel Tax When you haul loads across state lines with trucks above 26,000-lbs, you will need to register for IFTA fuel tax and do Quarterly IFTA fuel tax reporting with your home state. Call Us - We can do your Quarterly IFTA fuel tax reporting for you.
- BOC-3 List of Process Agent BOC-3 For-Hire Carriers applying for ICC Authority / Trucking Authority / DOT Authority / MC Number etc. are required to register for the BOC-3 List of Process Agents. Call us for the BOC-3 List of Process Agents.
- UCR - Unified Carrier Registration UCR Any commercial vehicle with a GVWR (Gross Vehiocle Weight Rating) at 10,001-lbs or above, or a commercial vehicle pulling a trailer where the GCVWR (Gross Combined Vehicles Weight Rating) is 10,001lbs or more, crossing state lines, is required to be registered for UCR - Unified Carrier Registration. Carriers with vehicles crossing state lines (Private Carriers, Exempt Carriers and Carriers with ICC Authority / Trucking Authority / DOT Authority / MC Number, etc. are required to register for UCR - Unified Carrier Registration. Contact us to set you up with UCR - Unified Carrier Registration.
- SSRS - Single State Registration SSRS Before the current UCR - Unified Carrier Registration System was implemented in September 2007, Carriers were required to register with their home state for the Single State Registration System, or SSRS. Carriers are now required to register through UCR - Unified Carrier Registration System.
- New York HUT Registration NY HUT The New York HUT (NYHUT, or New York Highway Use Tax) is a Weight Distance Tax that requires powered vehicles weighing above 18,000-lbs, or truck and trailer combinations, or tractor and trailer combinations weighing above 18,000-lbs, entering the state to register for the New York HUT. This needs to be done before you enter New York state. Call us to register you for the New York HUT.
- Kentucky KYU Registrations KYU Vehicles Weighing 60,000-lbs or heavier driving into Kentucky are required to be registered for a Kentucky KYU number. The registration process for a Kentucky KYU number must be done before entering the state. Call us for a Kentucky KYU number.
- New Mexico Weight-Distance Tax Registration New Mexico Tax New Mexico is a weight-distance tax registration state where you pay a mileage rate to cross the state. You pay either at the border or you can pre-register for the New Mexico Weight-Distance Tax Registration and pay once each quarter. If you pre-register with the state, you will be paying almost a quarter of the tax you will pay at the border if you do not pre-register. Going East or West on I-40 through the state at 80,000-lbs, if you pre-register, you will pay around $16.50. If you pay at the scale house, you will be charged $60. It is much cheaper to cross New Mexico after registering with the state).
- Oregon Weight-Distance Tax Registration Oregon Tax Oregon is the only non IFTA fuel tax state. Oregon Weight-Distance Tax Registrations are required to travel through the state. You can pay either at the border to cross Oregon, or register for the weight-distance tax and pay monthly.
- Texas DOT / TX DOT / DOT Texas Texas DOT Texas isues DOT Numbers, also known as Texas DOT, TX DOT, DOT Texas, Texas DOT License, DOT State of Texas, DOT State TX US, DOT State TX, etc. for different types of businesses and operations. We will register you with the state for a DOT number for your business operation. One type of operation requiring a Texas DOT number is Texas Intra-State Authority for your truck or semi-tractor and trailer allowing you to pick up and deliver loads inside Texas. If you also pick up loads in Texas and take them out of state, or bring loads back in to Texas, you will also need a USDOT Number or US DOT Number (same thing). If you take loads out of state and / or bring loads back in to Texas, you may need to apply for Interstate Authority, also commonly known as ICC Authority, DOT Authority, and an MC Number. Other names used for Interstate Authority are Absolute Trucking Authority, ICC Number, ICC Carrier, ICC Numbers, ICC MC, ICC MC Number, ICC Numbers, ICC Filing, etc, Call us for a Texas DOT Number.
- Exempt Loads Information Exempt Exempt loads imply that you do not need ICC Authority / Trucking Authority / DOT Authority to cross state lines with these loads. However, if you are 10,001-lbs or heavier, you will need to register for a USDOT Number. If you are 26,001-lbs or heavier and cross state lines, you will need an IRP license plate, register for IFTA fuel tax and register for UCR - Unified Carrier Registration.
- 2290 Federal Highway Use Tax 2290 Trucks and tractor - trailer combinations weighing above 54,999-lbs are subject to the annual 2290 Federal Highway Use Tax.
- Application for an EIN Federal ID Number EIN If you are an employer you need to file employment taxes with an EIN Federal ID Number. If your truck or tractor-trailer combination weighs more than 54,999-lbs loaded, you need to file the annual 2290 Federal Highway Use Tax with an EIN Federal ID Number. A Social Security Number is not accepted for the filing.
- Farm Truck & Trailer Regulations In-State Operations Regulations Each state has it's own Farm Truck and Trailer Registrations. We are slowly compiling these Farm Truck and Trailer Regulations.
- Farm Plated Trucks Crossing State Lines Crossing State Lines Farm-plated semi-tractors and trailers crossing state lines need to be registered for a USDOT number and IFTA fuel tax
- IRP License Plates / Apportioned License Plates Apportioned Plate / IRP Plate Trucks and tractor-trailer combinations above 26,000-lbs crossing state lines need to be plated with an IRP Plate / Apportioned License Plate You will also need a USDOT Number, register for IFTA fuel tax and, if you are not leased to a trucking company, register for UCR - Unified Carrier Registration.
- Commercial License Plates Commercial Plates Basic Commercial License Plate requirements based on the weights of trucks, or tractor-trailer combinations
IFTA FUEL TAX
Get your Authority:
Call us at (765) 742-2610
State Police Motor Carrier Divisions